We process your personal data in accordance with applicable legal regulations, including, in particular, Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regards to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (“GDPR”) and the act of 10 May 2018 on the protection of personal data (“Act”).
WHO IS THE CONTROLLER OF YOUR PERSONAL DATA?
The entity that controls your data, i.e. the entity that decides on how your personal data will be used, is VGL GROUP sp. z o.o. with its registered office in Gdynia, (al. Zwycięstwa 237/7, 81-521 Gdynia) entered in the Register of Entrepreneurs maintained by the District Court Gdańsk-Północ in Gdańsk, 8th Commercial Division of the National Court Register under entry number 0000417172, REGON [National Official Business Register]: 221639656, NIP [taxpayer identification number]: 5862276582, share capital: PLN 505,000.00.
HOW TO CONTACT US
Write to us or call us:
Mailing address: VGL GROUP sp. z o.o., al. Zwycięstwa 237/7, 81-521 Gdynia, Poland
Phone: +48 58 735 95 00.
We have a Personal Data Protection Officer, who can be contacted directly at firstname.lastname@example.org.
HOW DID WE OBTAIN YOUR DATA?
The personal data we collect was obtained directly from you or form publicly available sources.
WHAT TYPE OF DATA DO WE PROCESS?
We collect the following data: Your first name and surname, address, email address, phone number and other contact details as well as the business name, position in the company, the company's address and email address and the phone number (in the case of companies).
If legal regulations so require, we may request that you provide us with other data that are necessary, for example, for accounting or tax purposes.
We do not process special categories of personal data that disclose one’s racial or ethnic origin, political opinion, religious or philosophical beliefs, trade union membership, genetic data, biometric data, data concerning one’s health condition, sexuality or sexual orientation. Please do not provide us with such data.
WHAT ARE THE PURPOSES AND LEGAL GROUNDS FOR THE PROCESSING OF YOUR PERSONAL DATA?
We process your personal data because it is required for the performance of the contract that we concluded with you, or for the actions to be taken before the contract is concluded, including the handling of reports and enquiries that you send, or the handling of complaints, if you file a complaint.
Additionally, legal regulations require that we process your personal data to ensure compliance with statutory obligations imposed upon us, for example, accounting and tax obligations.
We also process your personal data for the purposes listed below pursuant to our legitimate interest which is based on determining the quality of customer service, ensuring IT security, marketing of our services directed to clients, establishing and asserting claims or protecting against claims, storage of data for archiving, analytical, statistical and evidence purposes (if facts need to be shown) and to ensure accountability.
In other cases, your personal data are processed providing you give your consent.
We process your personal data to perform marketing activities, the legal grounds for which are our legitimate interest. Such marketing actions may be, in particular, on the basis of displaying marketing content, sending messages about our products, services, campaigns, promotions, competitions and client satisfaction surveys, or undertaking other actions related to direct marketing of goods and services (sending commercial communications via electronic mail or telemarketing).
If you consented to receiving commercial communications via email, text message and other means of electronic communication, your personal data will be processed in order to allow such communications to be sent, as specified in your consent. You have the right to object, at any time, to the processing of your personal data for the purposes of direct marketing.
ARE YOU OBLIGED TO PROVIDE US WITH YOUR PERSONAL DATA?
The provision of your personal data, including the data that is marked as mandatory in the contact form, is voluntary. However, it is necessary to perform the actions referred to in the What are the purposes and legal grounds for the processing of your personal data? section.
If you don’t provide us with the required information, we may be unable to conclude the contract with you, to provide you with our services or to take any other actions at your request.
WHAT ARE YOUR RIGHTS CONCERNING THE PROCESSING OF YOUR PERSONAL DATA?
With regards to the processing of your personal data, you have the right to access the content of the data and receive copies thereof, to correct the data, to erase the data (“the right to be forgotten”), to restrict the processing of data, to object against the processing of data and to data portability.
If the data is processed based on giving your consent, you have the right to withdraw the consent at any time. However, the processing of data that took place before the consent was withdrawn remains legal.
You have the right to object to the processing of your data for the purposes indicated above at any time. We will cease to process your data for such purposes, except for cases in which it is possible to show that there are significant legitimate grounds that override your interests, rights and freedoms, or if the data is necessary for possible establishment, assertion or defence against claims.
RIGHT TO LODGE A COMPLAINT
If you think that the processing of your personal data violates the provisions of the GDPR, you have the right to complain to the competent supervisory authority of your state or the location in which the alleged violation took place. In Poland, the supervisory authority is the President of the Personal Data Protection Office, mailing address: Stawki 2, 00-193 Warsaw.
WHO DO WE MAKE YOUR PERSONAL DATA AVAILABLE TO?
Your personal data will be transferred to third parties only if it is necessary for the performance of the contract or undertaking other actions at your request based on our statutory obligation, our legitimate interest or if you had previously consented to such a transfer.
The entities that receive your data may be our authorised employees and collaborators, external service providers, including our authorised partners and subcontractors engaged in the process of performing the contract concluded with you, IT system providers, entities that provide IT services, accounting, legal, consultancy, analytical and marketing services, postal service operators and couriers, electronic payment system operators and banks within the scope of processing payments and authorities authorised to receive personal data under valid legal regulations.
TRANSFERRING PERSONAL DATA TO THIRD COUNTRIES AND INTERNATIONAL ORGANISATIONS
HOW LONG TO WE STORE YOUR PERSONAL DATA FOR?
HOW TO MANAGE COOKIES
DO WE PROCESS YOUR PERSONAL DATA AUTOMATICALLY?